What students do here
Check duties, track work, save files, update tasks, and submit weekly notes in addition to Workday hour tracking.
How faculty connect
Faculty and supervisors can assign tasks, share project details, review work, and keep communication in one place.
When there is downtime
Student workers choose from approved busy work, professional development, file cleanup, design tasks, or study hall work.
Start Here
Daily shift routine
Use this checklist every time a student worker begins and ends a shift.
1
Clock in
Enter official time in Workday at the start of the shift.
2
Check assignments
Review the Task Planner, Outlook, Teams, and any supervisor notes.
3
Work and update
Complete assigned tasks, save files correctly, and update project status.
4
Document work
Complete the Daily Work Notes and Weekly Time Log before leaving.
Task Planner
ADHD-friendly priority manager
Break large assignments into clear steps, visible priorities, and simple next actions.
Today’s Top 3
- Urgent or due soon
- Important project work
- Small task to keep momentum
Start here: Choose one task that can be started in less than 10 minutes.
Task breakdown
| Task | Priority | Status | Due |
|---|---|---|---|
| Draft advising flyer | High | In progress | Friday |
| Update contact list | Medium | Not started | Next week |
| Organize event photos | Low | Waiting | Open |
Time Tracking
Weekly work log
This log supports supervisor review. It does not replace official Workday time entry.
| Date | Time In | Time Out | Total | Main tasks completed | Notes |
|---|---|---|---|---|---|
| Monday | |||||
| Tuesday | |||||
| Wednesday | |||||
| Thursday | |||||
| Friday |
Schedule
Weekly schedule and faculty availability
Use this area to track student worker shifts, department events, faculty teaching times, and office hours.
Student schedule
| Day | Shift | Location |
|---|---|---|
| Monday | ||
| Tuesday | ||
| Wednesday | ||
| Thursday | ||
| Friday |
Faculty schedule view
| Faculty | Teaching | Office Hours |
|---|---|---|
Contacts
Department contact directory
Store names, roles, emails, office locations, phone numbers, and communication notes for faculty and campus partners.
| Name | Role | Office | Notes | |
|---|---|---|---|---|
| Department Chair | ||||
| Supervisor | ||||
| Faculty Member | ||||
| Faculty Member | ||||
| Campus Partner |
Files
File storage and submission workflow
Keep work-in-progress and completed files easy to find, review, and reuse.
File naming rule
Department_ProjectName_Date_Initials_Status
Example: HIST_AdvisingFlyer_2026-09-15_KC_Draft
- Draft
- InProgress
- ReadyForReview
- Final
- Archived
Submission checklist
- File has a clear name.
- File is saved in the correct folder.
- Supervisor knows where to find it.
- Names, dates, locations, and links are checked.
- Status is marked clearly.
Busy Work
Approved downtime task bank
When there are no active assignments, student workers should choose from approved tasks.
Marketing
Create advising flyers, update event templates, draft social captions, organize department photos.
Organization
Rename files, clean shared folders, update contact lists, check links, organize supplies.
Student Support
Draft FAQs, prepare advising checklists, update course registration reminders.
Professional Growth
Complete LinkedIn Learning, update resume, work on Handshake, build portfolio samples.
Microsoft Connections
Connect this hub to daily tools
Add links to Teams, Outlook, Workday, OneDrive, Microsoft To Do, LinkedIn Learning, and shared folders.
Templates
Copy-and-paste communication templates
Hi [Supervisor Name], I am starting my shift now. I will begin with [task/project]. Please let me know if there is anything urgent you would like me to prioritize today.
Hi [Name], I completed [task name] and saved it here: [file location/link]. Please let me know if you would like any revisions.
Hi [Name], I am working on [task name] and want to make sure I complete it correctly. Could you please clarify [specific question]?
Supervisor Dashboard
Review student worker progress
Use this section to review hours, completed work, in-progress projects, and next steps.
| Student | Department | Weekly Schedule | Current Projects | Supervisor Notes |
|---|---|---|---|---|